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NL SUPPORT/Quality of Care NL Patient-Oriented-Research

Health Professional-led Research Grant

Purpose and General Guidelines

The purpose of the Health Professional-led Research Grant is to develop patient-oriented research and evaluation capacity amongst health professionals. We anticipate running two competitions per financial year and up to five grants will be funded per annum. Funding will be available to successful applicants starting in September 2022. The value of this award will be up to $10,000 per annum.
We highly encourage the evaluation of patient engagement in all work funded by NL SUPPORT. Following completion of the research project, we will ask all members of the research team to report back on patient engagement using a standard survey to outline how patients were involved in the project.
Applicants are requested to provide a summary of 4 pages maximum (letter size, single spaced, arial 10 font, 2cm margins) of their proposal using the following headings:
  • Title
    • Please indicate whether this project is research (the intent is generalizable knowledge), or evaluation (evaluates a current or existing program for assessment, management or improvement purposes).
  • Study lead
    • The study lead is the person spearheading and ultimately responsible for the project. The study lead for the Health Professional-led Research Grant should be a health professional.
  • Study team
    • It is expected that research will be conducted by multi-disciplinary teams, in collaboration with all stakeholders, where patients, researchers and health practitioners work together to contribute to improved and sustainable health systems and outcomes.
  • Project summary
    • This is a clear and concise statement of the problem you are going to investigate in your work. Provide some background of your topic, including appropriate literature references or local contextual knowledge (e.g., in the case of program evaluation). Provide a brief overview of the steps/methods you are going to undertake, and expected outcomes from your work, particularly for patients.
  • Population
    • Briefly describe the population that will be the focus of the study (community, in-patients and/or out-patients, caregivers and family, etc.).
      • Include considerations for Equity, Diversity and Inclusion and Sex and Gender-Based Analysis (EDI / SGBA). E.g. how will you remove barriers to the recruitment and full participation of individuals from underserved groups in your research project?
  • Patient engagement
    • Describe how you have and will engage patients as partners in your project. Patients as partners is not the same as “patient subjects” for data collection.
    • For example, patient partners can help:
      • Inform research priorities
      • Design interventions
      • Clarify the research questions and affirm their importance
      • Define outcomes that are important
      • Assist in creating a recruitment strategy
      • Ensure that the methods selected are appropriate for patients
      • Review and comment on proposed data collection methods
      • Assist in writing patient information and informed consent forms
      • Assist in collecting and/or interpreting data
      • Share results
      • Develop and implement new services or programs, etc.
                           These are not activities normally undertaken by study subjects.
  • Research or evaluation question
    • Clearly state the research or evaluation question(s) and objectives of your project. The FINER criteria highlight useful points that may increase the chances of developing good questions: Feasible, Interesting, Novel, Ethical and Relevant.  
  • Design
    • Describe the ways in which you will gather your data and perform the analysis.  
  • Intervention 
    • Describe the intervention(s), if applicable, you suggest for use to improve patient care and outcomes.
  • Timeline
    • Briefly describe your timeline or include a basic timeline table. The duration for the NL SUPPORT Health Professional-led Research Grant is 12 months maximum.
  • Budget justification
    • Include a budget justification. List for example the budget needed for research staff, knowledge dissemination, equipment, supplies, etc. In-kind contributions could also be listed.
In addition to the above information, applicants must provide confirmation that any required research clearance(s) are in place, or a timeline for submission to the appropriate committee for review. Awards will not be released until applicable documentation has been received by NL SUPPORT.

Please include the following completed statement in your application:  
Clearances Required Yes No
Clearances Attached To follow (include date) N/A
Indigenous Consent Required N/A

Indigenous consent must be in place at the application stage.  

The application must be signed by the study lead and a letter of support provided by the host institution confirming that they will accept the responsibilities outlined in the section Role of Host Institutions below.  

Grant funds will be released only upon the receipt of a letter of approval from the appropriate ethics review committee. Once an application has been funded, major changes in the project design will require prior approval from the NL SUPPORT/Quality of Care NL review committee. Grant funds will be issued by way of Letter of Agreement issued to the Host Institution.

Research teams can only hold one Health Professional-Led Grant from NL SUPPORT at a time so teams who do not currently hold a grant are welcome to apply. 


The purpose of the Health Professional-led Research Grant is to encourage clinical staff to conduct research, preferably researching an issue they have identified through their clinical work. Applicants must therefore be a clinician, nurse or other health professional working actively in a clinical role within a research, health or community care institution in Newfoundland and Labrador.
Applications for Health Professional-led Research Grants will be judged according to the following selection criteria:
  • Incorporation of patients as partners rather than subjects throughout the project’s lifecycle;
  • Expertise and research experience, and past contributions to patient-oriented research and related fields;
  • Merit of the proposal, based on: potential for meaningful real world outcomes, quality and clarity of research question, originality, potential contribution to patient-oriented research, scalability of the proposed work, relevance to health-related decision-making, systems improvement or positive patient impacts, value to the health care system, considerations for Equity, Diversity and Inclusion and Sex and Gender-Based Analysis (EDI/SGBA);
  • Clarity of presentation and appropriateness of design and research plan, feasibility of the proposed work and appropriateness and justification of the budget.

Eligible Costs

The funds are to be used for eligible expenses directly related to the research and in accordance with the Tri-Agency Financial Administration Guide – Use of Grant Funds (https://www.nserc-crsng.gc.ca/InterAgency-Interorganismes/TAFA-AFTO/guide-guide_eng.asp)


The NL SUPPORT team will make available to applicants and grant holders as needed support services in the areas of patient engagement and methods development.

Role of Host Institutions

Institutions that employ holders of Health Professional-led Research Grants are called host institutions. Signatures are required from host institution representatives on all grant applications. By signing, host institutions agree to accept the responsibilities outlined below on behalf of their grant-holding employees:
  • Acceptance of the terms and conditions as outlined in Awards Guide and Letter of Agreement
  • The financial administration of the grants
  • Reporting to NL SUPPORT any change in the funding recipient’s status that may affect the fulfillment of their research commitment, for example resignation or termination
  • Submission of an annual financial statement (Form 300), a copy of which will be included in the Letter of Agreement, with back up documentation (receipts, etc.), covering the period from April 1 to March 31 for each award or grant; the statement(s) are due no later than May 1 of each year.

Grantee – Reporting Requirements

In addition to providing the required financial reporting information, the successful grantees will be required to:
  • Provide a 6 month progress report
  • Provide an end of study report
  • Present their research findings at the Quality of Care NL and NL SUPPORT Science, Health, and Research Education (SHARE) Summit and/or other public events


Once complete, the application should be submitted to Catherine Street, Director of NL SUPPORT at catherine.street@med.mun.ca
The email should be titled Health Professional-Led Research Grants application – Name of study lead, date submitted. Applicants will be informed via email the outcome of the assessment.
Applications must be received by 5:00 p.m. Newfoundland Standard Time on Friday, May 6, 2022. Memorial University applicants should contact their academic departments regarding internal deadlines.

For further information or clarification on the application guidelines, please contact Catherine Street at catherine.street@med.mun.ca or 709-864-6432.